Although I personally prefer a workshop format over a meeting, the situation doesn’t always call for one. Participants' Learning Objectives. As an Agile Coach, you frequently encounter situations which demand quick thinking to get things moving in the right direction. I hope it helps you too, and you have great success on your remote workshops. A range of perspectives, ideas, experiences, skills and thinking can create a rich pool of knowledge which can solidify into the basis of sound policy and action. That’s why I would highly recommend setting all workshop participants up with the tool before the work starts.. The Team Canvas is Business Model Canvas for teamwork. Action planning. What kind of room and environment would best suit the groups’ needs? Workshop Facilitation Learn effective techniques for making high quality, team based decisions in short timescales. Workshops will introduce tools and techniques for facilitating group discussion, ideas, and activities. What kinds of exercises and methods are best suited for the task at hand? By making sure that every single one of the participants has anchored some personal meaning to the process, you’re likely to see much better results. There is very little facilitation involved as it is easy for people to grasp what they have to do and why they are doing it. That’s why careful preparation is the first step towards facilitating a successful workshop. Home > PMO Learning Blog > Facilitation > Facilitation – Workshop Techniques for the PMO. Workshop Facilitation Techniques & Design Program. Facilitation techniques described in the Facilitation Tools for Meeting and Workshops toolkit by Seeds for Change. Try to understand who the participants are, what their group dynamic is like, and how you can best match the workshop to their knowledge. Voolu tn 20a, Tallinn, 10918 Facilitation seems to be an easy task at first sight, but if you have tried it even once, you know being average is easy; being great is a big challenge. We can run this 2 day course at your location Virtual enquiry On-site enquiry On-site enquiry Facilitation – Workshop Techniques for the PMO. After instruction in game theory and design strategy, participants will put theory into practice, first using the Collaborative Game Design Canvas™ to analyze an existing game and then using it to design their own games. Facilitating a workshop unprepared is much like stepping into a puddle in your socks: guaranteed to cause you cold feet and intense regret. What should the participants do afterwards? 1. How to facilitate a successful workshop in 18 simple steps, While getting everyone on the same page is a good start, you’ll also want to be able to measure the success of the workshop afterwards. You can help groups reflect on a shared experience in a way that builds understanding and spurs coordinated action while avoiding unproductive conflict. Purpose Facilitation techniques accelerate the capture of planning, analysis and design information and ensure that session participants work together effectively. This blog post is specifically aimed at people who are either: a) new to facilitation and find themselves in the position of developing a workshop for the first time, or b) already have facilitation experience but are still on a quest to perfect their facilitation techniques. This means that a growing number of ... Facilitation is a craft that requires many very different types of expertise. (Workshop facilitation should not be confused with facilitation in user research. What to use this exercise for: Anything which requires a group of people to make decisions, solve problems or discuss challenges. Remember to have good night’s sleep the night before the workshop because as a facilitator, you’re going to need all the energy and focus you can get. With any remote collaboration or workshop, there’s quite a steep learning curve. Sure, the purpose of the meeting or the topic of a workshop comes … A creative facilitation technique to generate and evaluate ideas. Step 1: Pat yourself on the back! The workshop draws on improvisational comedy which emphasizes an ability to think on your feet, adapt, and listen actively. 1. When people want to develop new ideas, they most often think out of the box in the brainstorming or divergent phase. An often overlooked part of workshop facilitation is scheduling breaks. Variety: Using a variety of techniques will help a much wider range of people engage fully in your workshop or meeting. After instruction in game theory and design strategy, participants will put theory into practice, first using the Collaborative Game Design Canvas™ to analyze an existing game and then using it to design their own games. Workshop facilitation skills have never been more important for Business Analysts and IT professionals. Most importantly, participants own the ideas, so follow-up and implementation is simplified. Before the workshop participants arrive to the venue, you can do a lot to create the kind of atmosphere you want. Because as our CEO Ilkka likes to say, openness, honesty, and authenticity are the most important qualities of a skillful facilitator. It is a good exercise to use to initiate reflection and dialogue around personal values. The World Café Workshop, Meeting and Facilitation Method and Principles. However, facilitation is never an easy task. It’s always good to frame an LDJ session with a broad topic, here are some examples: 9 Dimensions is a powerful activity designed to build relationships and trust among team members. Workshop Facilitation Techniques Develor multisite > Develor Spain > Portfolio > Workshop Facilitation Techniques Relaciones Sociales Entre Empleados 2013-09 … Questions that help others gain insight? The stinky fish is a metaphor for "that thing that you carry around but don’t like to talk about; but the longer you hide it, the stinkier it gets." Thank you! A core competence of a facilitator is to ask good questions. With any remote collaboration or workshop, there’s quite a steep learning curve. An icebreaker like this may seem silly, but the lighter mood you’ll get as a result will be worth all the awkwardness. , make sure that you understand why the goal was not reached and whether you can or even should still aim to get there. . Are they excited about the workshop or did they have a terrible time dropping off their kids in the morning? Facilitation Skills Workshop. A skilled facilitator fost… Do you want people to feel calm, energetic, or relaxed? The best facilitators know how to pick and choose the right skills and methods for any situation, which often happens ... Howspace is based on 20 years of change management consulting experience. Now that the preparations are over, it’s time to have some fun. Using a variety of techniques will help people engage fully in workshops and meetings. It’s done in an intuitive and rapid way to encourage participants to follow their intuitive feeling rather than over-thinking and finding the “correct” values. Once the lower levels of Maslow’s hierarchy of needs have been taken care of, the workshop participants will be able to focus on more important things. Sometimes she doesn’t even need to be a member of the group, such as in the case of a consultant stepping in to mediate a dispute. The World Cafe workshop methodology fosters an environment that develops good conversations. Instead, we should adopt the same approach to each other regardless of whether we’re interacting in person or through a digital platform. This workshop facilitation and design program launched at Dartmouth is for people who lead workshops or discussions and need to teach, facilitate, engage, and get results with a group. 6-Techniques for Virtual Brainstorming, Voting, Feedback, and Energizers In face-to-face meetings, one way we get engagement is doing activities like brainstorming and sticky voting. Defining these two things will help any team to be more focused and aligned. That’s why careful preparation is the first step towards facilitating a successful workshop. Audiovisual evidence of the surroundings will help the participants connect with their tasks afterwards. Let’s start with the definition of facilitation. Howspace is a web-based engagement and collaboration platform. With Government Forums and workshops, transparency and being time efficient is also key. Have a look at our briefing Facilitation Tools for Meetings and Workshops to get some ideas of how to vary your workshop. In fact, it’s often the beginning or an intervention for something that needs to happen in the participants’ day-to-day work. Would you like to design more interactive and engaging workshops, presentations, and speeches? If you stand up and talk for three hours, you're just giving a lecture – not facilitating a workshop. Three distinct styles are considered: directive, collaborative, and supportive. My Favourite Facilitation Tools – The Essential 6. Because as our CEO Ilkka likes to say, Once everybody is settled in, it’s time to go around the room and complete a. . If the answer is yes, well done! "This group facilitation online workshop was very easy to follow, well-presented, and taught me a variety of new, creative ways to present a topic and engage my listeners. Who Will Benefit from the Class. The activity is like follows: The facilitator will read statement by statement. It’s amazing (and not surprising) that a 10 minute coffee break can recharge the energy in the room. Throughout the day, make sure that all the participants are seen and heard. But the real measure of success is how effectively the data captured is … Tallinn, Estonia The goal is a visual manifestation of both the purpose and culture that can be put up in the team's work space. It emphasizes group communication, leadership dynamics, conflict, cooperation, patience and problem solving strategy. But that’s okay. Facilitating Groups is a series of workshop topics designed to help people better facilitate events and meetings so that participants learn, are engaged and get more accomplished. When the workshop is nearing its end, it’s time for the participants to check out. Before you turn off the lights and let everyone go home, it’s time to get back to your yes or no question: Did you, or did you not achieve the goal you’d set for the workshops? Have you ever met a person who is really good at asking the right questions? It is possible for every voice to be heard while simultaneously sifting for insights and shaping new direction. By Lindsay Scott July 30, 2020. The Innovative Facilitator: Innovate how you facilitate and respond to new challenges with creativity and innovation. Once again, go around the room and have everyone share what they’re taking with them, what they’ve learned, or what they’re going to do next. See the schedule. Workshop Facilitation Techniques are practical applications of the principles and concepts of group dynamics, behavioral psychology, and communication science essential to facilitate progress and success. How can I activate the participants before the physical meeting? Instead, you should encourage the participants to document progress in their own personal style. Learn various facilitation techniques, including when and how to use them for best effect. Psst! Workshop Facilitation Techniques. Easily create activities to suit your workshop activities and set the rules of engagement. One of the major goals of any workshop is effective brainstorming and the equal and free sharing of ideas. Before you design and deliver your workshop, learn about the different types of workshop facilitation, such as teaching content, group decision-making, and strategic planning. Participants will learn how use best practice techniques and tools to more confidently and successfully facilitate others. Before kicking off the first real exercise, it’s good to walk through the agenda together with the participants. ©2018 TrainedOn OÜ The Facilitation Skills for Trainers workshop is built around the client’s desired length of the training session, current skill level of the facilitators, and topics most … In summary, strong facilitation is the key to holding successful process mapping sessions. SessionLab is the dynamic way to design your workshop and collaborate with your co-facilitators. Group Facilitation Techniques and Methods. You’ll have to make sure that people stay on topic for the most part but you’ll also want to keep an open mind about unexpected topics, as they may actually prove to be really valuable. The How-Now-Wow matrix is an idea selection tool that breaks the creadox by forcing people to weigh each idea on 2 parameters. No buy-in strategies needed! Interactive theory and practical sessions engage delegates in a variety of realistic scenarios. While facilitating a workshop is by no means an easy feat, even an inexperienced facilitator can get great results by following these 18 simple steps. Present facilitation methods and techniques. 19.5.2017. Facilitation and the co-generation of knowledge. Lots of tips and techniques for existing or would-be facilitators. Would you like to design more interactive and engaging workshops, presentations, and speeches? Not only does that reduce participant commitment but it also increases the odds of misinterpretation. Hundreds of group facilitation activities for workshops, meetings and training sessions. Participatory Facilitation Techniques 2 Technique How to apply in meetings Card Sorting is a way of gathering and organizing ideas that draws on the knowledge of the whole group. "This group facilitation online workshop was very easy to follow, well-presented, and taught me a variety of new, creative ways to present a topic and engage my listeners. Seven key skills of workshop facilitation - Duration: 9:12. The activities in the deliverable follow a before, during and after chronology to help understand the steps to be taken in each phase of the workshop. You’ll never know unless you ask. Hint: Instead of only relying on text-based documentation, pictures and videos are a great way to document the findings. You can tap the know-how and imagination that is distributed widely in places not known in advance. Try alternating with different kinds of methods and exercises to create a balanced agenda that will support the participants’ varying strengths. This is called a ‘creative paradox’ or a ‘creadox’. Some good questions to ask yourself in the planning phase include: With a clear plan of action in mind, it’s time to be brutally honest with yourself. This is a chance for the participants to share what they’re bringing to the table today, what they’re feeling right now, and what kind of mood they’re in. No strings attached, no credit card required. The second version is for teams who want to explore how they are working together as a team. If you stand up and talk for three hours, you're just giving a lecture – not facilitating a workshop. Think about how the room is set up, how the furniture is organized, and even what kind of music you’ll have playing in the background. Practical exercises If your workshop is about practical things (like how to do a news release or wire up a solar panel) then make sure to add enough time for people to try out their new skills. Workshop Facilitation Skills: Interpersonal Skills Inter-personal skills are essential for effectively developing self-awareness, awareness of others and awareness of the group dynamics. Learning Outcomes Our aim is to add value to you and your organisation by giving you practical skills in workshop facilitation. Instead, the facilitator is in charge of the meeting process – “how” the meeting will progress through the agenda topics. We facilitate all kinds of workshops (face-to-face and remote) using whiteboard drawing and visualisation to help you and your team think better, communicate better, and get the impact you want from your product or service. Workshop Facilitation Techniques are practical applications of the principles and concepts of group dynamics, behavioral psychology, and communication science essential to facilitate progress and success. Just remember that what you have planned may not be what the workshop participants need the most, and when that’s the case, you’re better off staying open to their needs. It requires a certain level of facilitation skills which can be enhanced by mastering the use of Workshop Facilitation Techniques. The facilitator doesn’t need to be an expert in the content - the “what” - of the meeting. The facilitation compilations we have presented so far put an emphasis on hands-on, immediately implementable facilitation techniques and activities, usually according to … Simple and elegant! This blog post is specifically aimed at people who are either: a) new to facilitation and find themselves in the position of developing a workshop for the first time, or b) already have facilitation experience but are still on a quest to perfect their facilitation techniques. They are useful to aid idea generation, raise energy and help make group decisions. (Workshop facilitation should not be confused with facilitation in user research. Getting everyone involved is key to a successful workshop. If you’d like to take your workshops to new heights, start your free. Facilitating a workshop unprepared is much like stepping into a puddle in your socks: guaranteed to cause you cold feet and intense regret. With support of tangible examples from other companies, the team members work as individuals and a group to codify the way they work together. A few years ago, I had the opportunity to facilitate a lessons learned session at the end of a major milestone of a multi-year project. So make sure to plan not just the workshop but also what will happen before and after it. This is a great facilitation technique to answer open questions of trainees with a "What if" learning style. If the answer is. In addition, anyone tasked with facilitating a workshop or group meeting will also find the techniques in this course applicable to a wide range of scenarios. Getting everyone involved is key to a successful workshop. One of the major goals of any workshop is effective brainstorming and the equal and free sharing of ideas. However, the goal doesn’t have to be numeric or even a binary. openness, honesty, and authenticity are the most important qualities of a skillful facilitator. If you want to improve your facilitation skills and lead better meetings, try these 10 facilitation techniques. Here are some workshop facilitation techniques that are often used by facilitators in order to encourage group participation. It helps you build a shared understanding within a team about what is working well, areas in need of improvement and areas of opportunity. support@sessionlab.com, find the right tool for your next session, The Ultimate Train-the-Trainer Design Guide, Top 10 Free Online Resources for Workshop Activities (2020), imagine themselves using their new knowledge in future and prepare themselves for obstacles. Set realistic expectations and make sure that everyone in the room knows what’s expected of them going forward. Listed alphabetically below are some of the best group facilitation techniques to help your team achieve their goal. A workshop is for when you need to discover solutions and explore ideas with other peopl… Everyone needs to participate. TWENTY WORKSHOP TECHNIQUES (From: The Workshop Project Newsletter,Vol 2, Issue 3, Spring 2001) Workshops are developed with the idea that there are different learning styles and that these learning styles can be accommodated using different facilitation techniques.This article provides examples of techniques to use for a variety of situations. This is a chance for the participants to share what they’re bringing to the table today, what they’re feeling right now, and what kind of mood they’re in. That’s why I would highly recommend setting all workshop participants up with the tool before the work starts.. Similar to 25-to-10, each participant reflects on a question and writes one idea on a card or post-it (you can allow people to generate more than one card). In this case study, we look at the facilitation techniques used by IAF Facilitator and Author Paul Nunesdea at a well reputed Government Health Forum. However, when it comes to convergence, people often end up picking ideas that are most familiar to them. However, it’s also important to note that the rules of engagement shouldn’t just be limited to the physical environment. At Howspace, we’re always talking about “working beyond workshops.” In fact, we often look at workshops as three-week processes, rather than one-off occurrences. Ideas and solutions are sifted in rapid fashion. With this facilitation technique you can immediately include everyone regardless of how large the group is. Facilitation is concerned both with workshop content and workshop execution. While others would advise you to ask for feedback immediately after the workshop, I find it more useful for everyone to ask it once the whole process is coming to its end. Please, use another browser (Chrome, Firefox, Edge) for best performance. It is an effective technique to facilitate getting teams aligned about their goals, values and purposes, and help team members find their role on the team. Design. Are they excited about the workshop or did they have a terrible time dropping off their kids in the morning? Team Review Workshop is an activity ready-made for any team meeting. The latter refers to interacting with the participants during a usability test or some other research activity involving users.) Develor multisite > DEVELOR > Portfolio > Workshop Facilitation Techniques. This paper begins by explaining the basic theory of facilitation, including the role of the facilitator and the range of available facilitation styles across the facilitation spectrum. By putting stinky fish (fears and anxieties) on the table, participants begin to relate to each other, become more comfortable sharing, and identify a clear area for development and learning. And remember: this part is crucial because it’s where most of the actual work happens. Guidelines are presented on how and when each style is most useful in the setting of a facilitated risk workshop. Here are more of our top online facilitation training workshops that we can also do at your site and in-person. With a traditional meeting you might already have solutions you want to communicate, ideas to present, and generally there will be one person speaking at a time. Remember to also share the purpose and goal of the workshop, so that they’ll be able to recognize whether or not their discussions throughout the day will help you achieve the shared goal. Make sure that all the participants have a clear understanding of their next steps, and that they know how their tasks play into the bigger picture. Make sure to also remind the participants that the work doesn’t end when the workshop ends. With this method trainees can: Some features unfortunately do not work as intended on Internet Explorer. In the clarification stage, you need to ensure understanding of presented material, or the situation at hand. Traditionally, the facilitator would be in charge of documenting the findings from the workshop. Facilitation Tools & Techniques. Find the best team building activities, energisers, process facilitation and leadership development techniques. Regardless of whose idea it was to organize the workshop in the first place, it’s good to get together with some key stakeholders at this point to make sure that everyone’s on the same page about what you’re trying to achieve. To get the discussions going, it’s always good to start talking about something you know. After all, a workshop is rarely just a workshop. After each statement the participants are asked whether they agree or disagree with the statement. Useful guide to developing and running participatory workshops. 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Unstructured discussion with a `` what if '' learning style facilitation - Duration: 9:12 every to. The entire process ahead of time major goals of any workshop workshop facilitation techniques exercise! The know-how and imagination that is through personal introductions, since people love talking about themselves will statement! Successful workshop develop new ideas, so follow-up and implementation is simplified: 9:12 participant commitment but it increases. Equal and free sharing of ideas part of workshop at the 2020 and. Africa Virtual Summit for making high quality, team based decisions in short timescales an Agile Coach, can!